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Microsoft teams video meeting etiquette. Your guide to chat etiquette in the workplace |
Matt Wade's Definitive Guide To Teams Etiquette.Your Guide to Chat Etiquette in the Workplace | Microsoft
The videos can be useful for training and for people who were absent. Teams can even auto-transcribe what was said. Meeting recordings will automatically appear in the meeting chat and in the Meeting Recap in Teams after the meeting. Almost all features are currently supported e. Need to take that call on the go after you already joined on your laptop?
Open the appointment on your smartphone to seamlessly transfer the call to your phone and vice versa. Apps are useful not only in Team channels, but also within meetings. Add them for extra visualization capabilities and more interactive workshops whenever you need them. The various apps range from streamlined agendas to virtual whiteboards. Add an app to your meeting using the meeting menu and check our recommendations or find your favorite app all by yourself!
Decisions: Plan your meetings creating a live schedule, discuss agenda items, and run better meetings with integrated timekeepers and Microsoft Planner integration.
Whiteboard: Use the Microsoft Whiteboard app to visualize what you are collaborating on. The newly refreshed app now offers a broad range of presets, visuals, and better support for collaboration with mouse and keyboards. Forms: Add live polls to your meeting so you can gage interest and keep your meeting interactive. Add the Microsoft Forms app to your meeting before you start.
Sven Seidenberg is a Microsoft advocate and Microsoft Teams geek. He started in internal sales for network products and had his first contact with Office during his studies.
A few months and a dozen of read blog posts and documentations later, he started his first projects. Sven speaks at various events and blogs for different publications as a guest writer. He consults with various organizations to develop procedures and best practices on how Microsoft apps and services can best help them work more productively and efficiently.
His focuses on Microsoft Teams, adoption, and the Power Platform. He is a top contributor on the Microsoft Tech Communities and can be found weekly on the Teams Tuesday webcasts as a technical resource. With tools and resources to help explain the ecosystem to everyday workers, jumpto has supported hundreds of thousands of Office users worldwide when deciding which tool to use when, understanding what each app does, and more.
The popular Periodic Table of Office is your source for free self-service support and is now available as a premium version to customize to your IT service catalog.
Embed it in your SharePoint intranet today. AvePoint accelerates your digital transformation success. Over 9 million Office users worldwide trust AvePoint software and services for their data migration, management, and protection needs in the cloud, on-premises and hybrid environments. Download the PDF. About the Author Matt Wade. View the Infographic. Keep Teams as your internal collaboration tool; use email for more formal, external communication.
Make your out-of-office response Teams-friendly. Track Team tasks with Planner. If you are an owner of a Team, you have rules as well. Do not assume you have privacy. CHAPTER 3 Private Channels Private channels give you the ability to have permission-protected channels where confidential conversations can take place and files stored.
Here are some of the ways you can be use private channels PCs in Teams. Nobody likes more notifications than is necessary. Urgency in conversations is comparable to urgency of an email. Use subject lines when starting new conversations. Use announcements appropriately. Match your meme and gif usage to your organizational culture. CHAPTER 6 Private chat Teams and channels are great for team-level discussions to replace work-related email, but sometimes you just need to get a technical question answered by an expert or give your lunch order to the intern.
Know your role. Meetings and calls are better on the desktop app. The web version of Teams is great, but not as feature-rich as the desktop app. Use video when circumstances and internet connection support it. Video facilitates a much more effective meeting than audio.
Use background blur to minimize distractions. Everyone else can. Know your views. Nobody wants to hear you cough or listen to your dog whimper about needing to go out. And mute everyone on the call if background noise is an issue. When sharing webpages, zoom in. Use chat to help share resources and information during meetings without causing a distraction. Record your meetings for future reference. External attendees can join your meeting right from a browser.
This is one of the feature limitations that comes with using Private Channels. Use Apps for even better meetings Apps are useful not only in Team channels, but also within meetings. Special Thanks to Sven Seidenberg. Special thanks to Sven Seidenberg for his review and contributions Sven Seidenberg is a Microsoft advocate and Microsoft Teams geek. You should contact your own tax or financial professional to discuss your situation.. Business Tips. Microsoft Team.
Instant messaging at work What should you consider before you bring the ping? Here are some best practices for messaging your colleagues on a workplace chat platform: Choose the right mode. Should you send an email, an IM, or a meeting invite? Choose which to use based on workstreams, recipient, and topic. Here are some rules of thumb: Use IM or chat for internal teams and ongoing collaborations, but use email for summarizing projects with external working groups or stakeholders.
Move rapid back-and-forth conversations from email threads to quick IMs. If written IMs prove unclear, offer to jump on a quick voice call. Set notifications so that you respond quickly. You can also save, bookmark, and pin important chat conversations. If you get overwhelmed by notifications, toggle off all but your highest priorities. Familiarize yourself with accessibility guidelines.
Second that emotion—but with restraint. Many workplace chat apps feature emojis, memes, stickers, and GIFs. When it comes to injecting some fun into your digital conversations, a little goes a long way. Try to match your emoji, meme, and GIF usage to the rest of your team.
Professional chat etiquette for groups Group IM conversations have their own unique chat etiquette. In the meeting itself, do take advantage of virtual backgrounds and reactions. When someone has the red presence indicator with a white line through, this means they could be doing one of a few things:. You can still send a chat message. There are many other notification settings in Microsoft Teams you can play around with too.
You can bend these rules if you think humor or animation will add value to the conversation, of course. On Teams, the etiquette is a little different. Threads in Microsoft Teams are different from threads in Slack. They allow multiple conversations to happen in a single channel in a tidy way. Quote replies allow you to reference previous conversations. Instead, you can use Teams Connect to create shared channels between organizations.
Thanks to external federation , you can create a new channel in Teams and share access to users in Slack or Webex. Using universal channels , you can create a new channel and invite external parties who use Slack or Webex. You get to stay in Teams. They get to stay in Slack or Webex.
Everyone continues collaborating as if the platforms were the same. Universal channels support the following functionality to enable better intercompany collaboration :. Create your first universal channel free here. Seems an easy one, right? But how many times have you sent someone a message and had no idea when they were going to respond? All you need to do is click Settings and General will be the first option. Scroll to Out of Office then click Schedule to configure.
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